MECHANICAL ENGINEERING ASSOCIATION       

1) Composition

The Website Committee shall be composed of the following positions:

Website Secretary

Webmaster

At least two members from B.E 1st Year

At least two members from B.E 2nd Year

2) Qualifications

Any member of MEA is eligible for getting a position in the Website Committee subjected to his skills in website-designing.

For the position of Website Secretary the member should belong to B.E 3rd Year/Final year.

For the position of Webmaster the member should belong to B.E 3rd Year/Final year.

3) Duties

The Website Committee shall:

be responsible for regular update and development of MEA website.

be responsible for regular update and development of ME Department website.

collect materials and updates for uploading on the websites from students and faculty members.

Section C: Publication Committee

1) Composition

The Publication Committee shall be composed of the following positions:

Publication Secretary

Editorial Board: At least one member each from B.E 2nd year/ 3rd Yea/Final Year.

Article Collection Team: At least two members each from 1st year, 2nd year and 3rd year B.E.

2) Qualifications

Any member of MEA is eligible for getting a position in the Publication Committee.

For the position of Publication Secretary the member should belong to B.E 3rd Year/Final year.

For the position of Editor (s) the member should belong to B.E. 2nd Year/3rd Year/Final year.

3) Duties

a) The Publication Committee shall:

be responsible for printing of MEA annual magazine.

be responsible for collecting articles from students as well as faculty members of the department.

Section D: Activity Group

1) Composition

The Activity Group shall be composed of the following positions:

Secretary, Activity Group

At least three members from B.E 1st Year

At least three members from B.E 2nd Year

At least two members from B.E 3rd Year

2) Qualifications

Any member of MEA is eligible for getting a position in the Activity Group.

For the position of Secretary, Activity Group the member should belong to B.E. 3rd Year/Final year.

3) Duties

a) The Activity Group shall:

be responsible for organizing Lectures/Talks/Workshops/Industrial Trips/Seminars etc.

be responsible for printing department T-Shirts.

Section E: Sponsorship Committee

1) Composition

The Sponsor Committee shall be composed of the following positions:

Sponsor Secretary

At least two members from B.E. 1st Year

At least two members from B.E. 2nd Year

At least two from 3rd Year

2) Qualifications

Any member of MEA is eligible for getting a position in the Sponsor Committee.

For the position of Sponsor Secretary the member should belong to B.E. 3rd Year/Final year.

3) Duties

a) The Sponsor Committee shall:

be responsible for collecting funds for MEA Activities from students/faculty members.

be responsible for collecting funds from sponsors from industries, academia and vendors.

Article 5: OPERATIONS AND PROCEDURES

Section A: Election Procedures

a) The President of MEA shall be elected by the Faculty Advisor of MEA from Final year (B.E.) students of ME dept.

b) The other members of the Executive Committee shall be elected by the President of MEA by the advice of the faculty advisor.

c) The exact procedure of election/selection will be determined by the then President and the Faculty Advisor.

d) All the election process should be completed by the second week of April every year.

e) Once the Executive Committee is formed, the secretaries of different committees shall be responsible to form their committee

  by electing members as per the eligibility criterion by the advice of the President.

Section B: Vacancies

a) An Executive Committee position shall be declared vacant by a meeting of the Executive Committee when:

i) The qualifications for the position are no longer met.

ii) A written resignation is received by the President from said member.

iii) An impeachment removes the member.

b) The President will have the right to nominate a suitable person from the existing members of MEA for the vacant position of   the Executive Committee by the advice of the faculty advisor of MEA.

c) The President will have the right to nominate a suitable person from the existing members of MEA for the vacant position of the members of the different committees of MEA by the advice of the respective secretaries.

d) If the President is found non-functioning or he gives a written resignation then the faculty advisor of MEA shall be responsible for electing new President from the B.E. final year batch.

Section C: Working Committee Meeting

The working committee meeting shall be held at least once every month. In this meeting all the working members of MEA must be present.

This meeting will be chaired by the President.

Further meetings may be called on the approval of the Executive Committee.

The President must give one week notice for this meeting.

All motions, excluding constitutional amendments, presented at this meeting must be approved by a simple majority of the votes cast to be passed.

Section D: Constitutional Amendments

a) Amendments to the constitution may only be made at the Executive Committee meeting.

b) Any proposed amendment to the MEA Constitution must be submitted to the President at least one week prior to the Executive Committee meeting.

c) The President shall post all proposed constitution amendments one week after the Executive Committee meeting.

d) All constitutional amendments must be approved by two-third of the members present at Executive Committee meeting.

Section E: Records

a) Copies of the minutes of all Executive Committee and Working Committee meetings shall be compiled and bound by the Vice President.

b) Copies of all financial statements and a year-end financial breakdown of all activities shall be compiled and bound by the Treasurer.

 c) All aforementioned records shall be retained for a period of not less than five years and shall be the responsibility of the President in office.

Article 7: ANNUAL ACTIVITIES OF MEA

MEA shall be involved in the following activities through the year:

Welcome of the new batch of students (Fresher welcome).

Timely updating web-site.

Printing of MEA T-shirt.

Printing of MEA magazine.

Maintaining contacts with alumni.

Holding lectures and workshops.

Helping students in getting summer training.

Organizing industrial visits and tours.

Farewell to the passing out batch.